Short daily meetings with the entire team to exchange critical information, update status, and/or make assignments
At times of fast change or high stress, it is essential that all members of the organization receive the same information. Hold short daily meetings with the entire team to exchange critical information, update status, and/or make assignments. The meetings should last no more than 15 minutes, and generally happen first thing in the morning.
Typically the times that these meetings are of use are early in the project and just prior to delivery, but any times of high change or high stress will be ameliorated by such meetings. The team members need to be acting on the most recent information, dealing with the latest top priorities. Where architecture is being decided and the cost of getting it wrong and needing re-work is high, a StandUpMeeting daily can identify and communicate issues. The agile methodology Scrum has a similar form of meeting as an important part of its approach, but that meeting concentrates on project management solutions. The time allotted needs to be kept short to minimize disruption. Each topic may act as a placeholder for a deeper investigation or conversation that can take place after the meeting, without involving uninterested parties. The meetings are called ‘Stand up’, and often literally are held standing up, in order to keep them short and focused.